Policy and Procedures for Determining Support for Projects – updated March 2012

Background

The Society is a charitable organisation funded from the income generated by the journals Addiction and Addiction Biology and from investments. The Society’s aim is to add to and promote the scientific understanding of addiction and problems related to it. The Society’s objective is to advocate the use of the evidence-base in policy and practice.

Policy for Supporting Projects

The Society aims to support projects in the following areas:

  • The dissemination of existing research findings
  • Bringing together groups of experts or papers, or collating existing material for the purpose of disseminating. (Not in the case of a single subject systematic review, though possibly one based on a number of systematic reviews)
  • Convening a group to review work in a particular area, or on a particular drug/phenomenon in a geographic location, in order to produce material for dissemination


The Society cannot fund ‘primary research’ projects, whether qualitative or quantitative, or other projects without pre-existing governance structures.

‘Policy projects’ will be judged on a case-by-case basis, but specifically excluded are: systematic reviews, research, audit and service evaluation. Funding will not be provided where it would effectively solely serve as a researcher’s salary.

Criteria

Support will only be given to projects and initiatives from formally approved members or associates of the Society, including the Executive. Please note, for new or re-joining members this means your membership application must have been considered and approved by the trustees at one of their four-monthly meetings.

Co-sponsors are welcomed, and the Society will continue to support some joint initiatives with other international bodies or groups of international researchers.

The Society will not support initiatives that also receive support linked to the alcohol, tobacco or gambling industries.

All projects should produce written output suitable for publication.

Procedures

1. Members of the Society are encouraged to discuss any project ideas with members of the Executive and will be asked to prepare a full proposal in partnership with other members of the Executive if appropriate.

2. A proposal of at least two sides of A4 should be submitted. The proposal must contain:

a)
CV of project proposer – no more than 2 sides of A4. The proposer must be a single individual who will liaise with the Society on behalf of the project team
b)
The aims of the project
c)
Relationship of the project to the aims and objectives of the Society (http://www.addiction-ssa.org/ssa_aims.htm)
d)
The potential involvement – practical and/or financial - of SSA Executive and other members
e)
Timetable of the project
f)
Full budget details:
  • A complete, itemised, detailed breakdown must be provided. If the project output includes publication, full allocation of editing, proof-reading, proceeds, royalties, projected print-runs, distribution and any other costs must be obtained – eg from the proposed publisher – and detailed
  • Proposals must state: ‘This is the full and entire budget requested for this project. I, on behalf of the project-organisers, understand and accept that the SSA will not fund un-budgeted overspends. In the event that the proposed budget is likely to be exceeded, the SSA will be consulted in advance, and its consent requested’
  • Project proposers must specify contingency plans in case of budget over-runs, and specify which area(s) of the project has the potential to exceed the budget
  • Preferred funding schedule (for negotiation with the Executive)
g)
Project outputs, including key objectives essential for the success of the project
h)
Dissemination plan for outputs

3. Proposals should be sent to the President of the Society at the Executive Office address.

4. The Executive Office will assess applications to ensure the applicant has supplied sufficient detail, and the application meets the stipulations set out in the Policy, Criteria and Procedures (above). Suitable proposals will be considered by the Finance and Strategy Committee and forwarded with a recommendation for acceptance/rejection to the following Executive Council meeting. These meetings are normally held in November, March and July each year. Proposals must be received at least two weeks prior to a meeting in order to be considered at that meeting.

5. Applicants should normally be informed of decisions within one week of the Executive meeting and if not already decided, nominate an Executive member to liaise with the project team. For larger projects a steering group would be appointed containing some other members of the SSA Executive.

6. Requests for additional funding can only normally be approved at an Executive Meeting. Prior to the meeting a full budget and plan justifying the additional support should be circulated to the Executive Members.

7. The project officer should provide short written reports of the progress of the project for Executive Meetings.

8. Any publication arising from the project should acknowledge the source of the funding.

 

The application form can be downloaded here.

 

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