Policy and Procedures for Determining Support for Projects and Conferences ('projects') - updated October 2014

Background

The Society is a charitable organisation funded from the income generated by the journals Addiction and Addiction Biology and from investments. The Society's aim is to add to and promote the scientific understanding of addiction and problems related to it. The Society's objective is to advocate the use of the evidence-base in policy and practice.

Policy for Supporting Projects

The Society aims to support projects in the following areas:

  • The dissemination of existing research findings
  • Bringing together groups of experts or papers, or collating existing material for the purpose of disseminating. (Not in the case of a single subject systematic review, though possibly one based on a number of systematic reviews)
  • Convening a group to review work in a particular area, or on a particular drug/phenomenon in a geographic location, in order to produce material for dissemination

The Society cannot fund 'primary research' projects, whether qualitative or quantitative, or other projects without pre-existing governance structures.

'Policy projects' will be judged on a case-by-case basis, but specifically excluded are: systematic reviews, research, audit and service evaluation. Funding will not be provided where it would effectively solely serve as a researcher's salary.

Criteria

Support will only be given to projects and initiatives from members of the Society, including the Board of Trustees.

Co-sponsors are welcomed, and the Society will continue to support some joint initiatives with other international bodies or groups of international researchers.

The Society will not support initiatives that also receive support linked to the alcohol, tobacco or gambling industries.

All projects should produce written output suitable for publication on the Society's website.

Procedures

From the financial year beginning 1 April 2015, a budget of £60,000 p.a. will be allocated to support special projects, available in two equal tranches of £30,000 at two deadlines. Applications must be received prior to the March or November Trustees' meetings, either by 14 February or 17 October respectively. If all or part of the £30,000 budget is not awarded at the November meeting, any shortfall will be rolled forward to the following March's allocation of funds. Additionally, an extra £5,000 in each period will be made available specifically for conference support, with the same aforementioned deadlines applying. The Board reserve the right to increase or decrease project and conference funding levels in future years based on the Society's financial performance and reserves available.

1. Members of the Society are encouraged to discuss any project ideas with members of the Executive and will be asked to prepare a full proposal in partnership with other members of the Executive if appropriate.

2. A proposal should be submitted using the form provided. The proposal must contain:

a) CV of project proposer - no more than 2 sides of A4. The proposer must be a single individual who will liaise with the Society on behalf of the project team
b) The aims of the project
c) Relationship of the project to the aims and objectives of the Society
d) The potential involvement - practical and/or financial - of SSA Executive and other members
e) Timetable of the project
f) Full budget details:
  i) A complete, itemised, detailed breakdown must be provided. If the project output includes publication, full allocation of editing, proof-reading, proceeds, royalties, projected print-runs, distribution and any other costs must be obtained - eg from the proposed publisher - and detailed
  ii) Proposals must state: 'This is the full and entire budget requested for this project. I, on behalf of the project-organisers, understand and accept that the SSA will not fund un-budgeted overspends. In the event that the proposed budget is likely to be exceeded, the SSA will be consulted in advance, and its consent requested'
  iii) Project proposers must specify contingency plans in case of budget over-runs, and specify which area(s) of the project has the potential to exceed the budget
  iv) Preferred funding schedule (for negotiation with the Executive)
g) Project outputs, including key objectives essential for the success of the project
h) For conferences, details of the agenda, invited speakers and, where applicable, full analysis of any prior year conferences
i) Dissemination plan for outputs

 

3. Proposals should be sent to the President of the Society at the Executive Office address.

4. The Executive Office will assess applications to ensure the applicant has supplied sufficient detail, and the application meets the stipulations set out in the Policy, Criteria and Procedures (above). Suitable proposals will be considered by the Finance and Strategy Committee and forwarded with a recommendation for acceptance/rejection to the following Trustees' meeting.

5. Applicants should be informed of decisions within one week of the Trustees' meeting and if not already decided, nominate a Trustee to liaise with the project team. For larger projects a steering group would be appointed containing a number of Trustees.

6. Requests for additional funding can normally only be approved at a Trustees' meeting. Prior to the meeting a full budget and plan justifying the additional support should be circulated to the Trustees.

7. The nominated Trustee should provide short written reports of the progress of the project for Trustees' meetings.

8. Any publication arising from the project should acknowledge the source of the funding.

 

The application form can be downloaded here.

 

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