Policy and Procedures for Determining
Support for Projects - updated 9 April 2009
Background
The Society is a charitable organisation funded
from the income generated by the journals Addiction and Addiction
Biology and from investments. The Society's aim is to add
to and promote the scientific understanding of addiction and
problems related to it. The Society's objective is to advocate
the use of the evidence-base in policy and practice.
Policy for Supporting Projects
The Society aims to support projects in the
following areas:
- Evidence-based policy implementation
- Multi-disciplinary reviews in neglected areas
directly relevant to addiction policy
- Stimulation and support for addiction researchers
and practitioners to exchange ideas across countries and
subject areas
Projects can be proposed in a number of different
formats. For example, the project may consist of a closed
meeting designed to generate ideas, discussion and a publication,
or be a more formal project using paid staff.
Criteria
Support will only be given to projects and initiatives
from members of the Society, including the Executive.
Co-sponsors are welcomed, and the Society will
continue to support some joint initiatives with other international
bodies or groups of international researchers.
The Society will not support initiatives that
also receive support linked to the alcohol, tobacco or gambling
industries.
All projects should produce written output suitable
for publication.
Procedures
1. Members of the Society are encouraged to
discuss any project ideas with members of the Executive and
will be asked to prepare a full proposal in partnership with
other members of the Executive if appropriate.
2. A proposal of at least two sides of A4 should
be submitted. The proposal must contain:
a) CV of project proposer - no more than 2
sides of A4. The proposer must be a single individual who
will liaise with the Society on behalf of the project team
b) The aims of the project
c) Relationship of the project to the aims
and objectives of the Society
d) The potential involvement - practical and/or
financial - of SSA Executive and other members
e) Timetable of the project
f) Full budget details:
i) A complete, itemised, detailed breakdown
must be provided. If the project output includes publication,
full allocation of editing, proof-reading, proceeds, royalties,
projected print-runs, distribution and any other costs
must be obtained - eg from the proposed publisher - and
detailed
ii) Proposals must state: 'This is the full and entire
budget requested for this project. I, on behalf of the
project-organisers, understand and accept that the SSA
will not fund un-budgeted overspends. In the event that
the proposed budget is likely to be exceeded, the SSA
will be consulted in advance, and its consent requested'
iii) Project proposers must specify contingency plans
in case of budget over-runs, and specify which area(s)
of the project has the potential to exceed the budget
iv) Preferred funding schedule (for negotiation with the
Executive)
g) Project outputs, including key objectives
essential for the success of the project
h) Dissemination plan for outputs
3. Proposals should be submitted on this form,
and sent to the President of the Society at the Executive
Office address.
4. The Executive Office will assess applications
to ensure the applicant has supplied sufficient detail, and
the application meets the stipulations set out in the Policy,
Criteria and Procedures (above). Suitable proposals will be
considered by the Finance and Strategy Committee and forwarded
with a recommendation for acceptance/rejection to the following
Executive Council meeting. These meetings are normally held
in November, March and July each year.
5. Applicants should be informed of decisions
within one week of the Executive meeting and if not already
decided, nominate an Executive member to liaise with the project
team. For larger projects a steering group would be appointed
containing some other members of the SSA Executive.
6. Requests for additional funding can only
normally be approved at an Executive Meeting. Prior to the
meeting a full budget and plan justifying the additional support
should be circulated to the Executive Members.
7. The project officer should provide short
written reports of the progress of the project for Executive
Meetings.
8. Any publication arising
from the project should acknowledge the source of the funding.
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