The Impact Prize

for influence on policy and practice

This prize will be awarded at the SSA Annual Conference to an individual who has produced innovative work influencing policy and/or practice in the field of addiction.

The winner will receive a prize of £500 and will be invited to briefly present the work contributing to the prize. The winner will also receive up to £500 to cover the costs of attending the conference.

Eligibility and guidance

Applicants must:

  • Be a current SSA Member or Student Associate, and to have worked for no more than 10 years full-time equivalent since attaining graduate or post-graduate qualification
  • Agree for their activities to be published on the SSA website
  • Submit a document describing their relevant activities (no longer than two sides of A4) by 14 April 2019
  • Submit a supporting statement (no longer than one side of A4) from a relevant individual or group they have worked with to achieve these activities (e.g. policy makers, clinicians, service users, the public, or a report from a Society member)

Process

To apply for this prize, please email graham@addiction-ssa.org, including your full name and contact details as registered as a Member/Associate of the SSA, with the two supporting documents described above attached, as MS Word files.

 

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The Society provides funding toward other organisations' conferences which support the aims of the Society. In particular we aim to give funding for events that increase the scientific understanding of addiction and its treatment amongst clinicians and policy makers.

Criteria

Support will only be given to conferences and similar events from members or student associates of the Society, including the Board of Trustees.

Co-sponsors are welcomed, and the Society will continue to support some joint initiatives with other international bodies or groups of international researchers.

The Society will not support initiatives that also receive support linked to the alcohol, tobacco or gambling industries.

All Society-funded events should produce content suitable for publication on the Society’s website.

 

Procedures

A budget of £30,000 p.a. will be allocated to support addiction-focussed conferences, available in three equal tranches of £10,000 at three deadlines, with a maximum of £5,000 for a single conference. Applications must be received prior to the regular Trustees’ meetings, by the following dates each year:

14 February

13 June

17 October

The Board reserve the right to increase or decrease project and conference funding levels in future years based on the Society’s financial performance and reserves available. Applicants should submit a proposal using the form below. The proposal must contain:

a) CV of proposer – no more than 2 sides of A4. The proposer must be a single individual who will liaise with the Society on behalf of the project team.

b) The aims of the conference.

c) Relationship of the conference to the aims and objectives of the Society.

d) The potential involvement – practical and/or financial - of SSA Trustees and other members.

e) Planning and execution timeline for the proposed event.

f) Full budget details:

    i) A complete, itemised, detailed breakdown of all costs must be provided

    ii) Proposals must state: ‘This is the full and entire budget requested for this funding proposal. I, on behalf of the organisers, understand and accept that the SSA will not fund un-budgeted overspends. In the event that the proposed budget is likely to be exceeded, the SSA will be consulted in advance, and its consent requested’

    iii) Proposers must specify contingency plans in case of budget over-runs, and specify which area(s) of the proposal has the potential to exceed the budget

    iv) Preferred funding schedule (for negotiation with the Society's Board of Trustees)

g) Conference outputs, including key objectives essential for the success of the event.

h) Details of the agenda, invited speakers and, where applicable, full analysis of any prior years' conferences.

i) Dissemination plan for outputs.

3. Proposals should be sent to the President of the Society at the Executive Office address.

4. The Executive Office will assess applications to ensure the applicant has supplied sufficient detail, and the application meets the stipulations set out above. Suitable proposals will be considered by the Trustees at their subsequent regular meeting.

5. Applicants should be informed of decisions within two weeks of the Trustees’ meeting and if not already decided, nominate a Trustee to liaise with the applicant.

6. Requests for additional funding can normally only be approved at a Trustees’ meeting. Prior to the meeting a full budget and plan justifying the additional support should be circulated to the Trustees.

7. The nominated Trustee should provide short written reports of the progress of the event for Trustees’ meetings.

8. Any publication arising from the event should acknowledge the Society as a funder.

 

The application form is available here.

 

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* This will be the Previous PhD Symposia Archive page *

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Read two students' accounts of applying for and receiving SSA bursaries, and how it helped them:

   

    

Student 1

   

    

'Being awarded the funding was a huge weight off my shoulders because the family solely depend on my income... I was aware that I needed to improve my academic knowledge and background, to better equip me to cope with the challenging employment market in order to stabilise my family and the main factor that is still impacting on this ability is the financial difficulties... the funding award greatly helps to ease this burden... my anxiety, which in turn has, to some extent, affected my ability to perform as well as I would’ve hoped in University.

Student 2

 

    

The funding awarded has enabled me to focus on my academic work and still be able to help my family whilst reducing the amount of stress I would be under.

'I've been a recipient of the bursary from the Society for the Study of Addiction, to support my degree in forensic psychology. As a part of this degree, I am writing the dissertation which is a qualitative study about heroin addiction in prison.

 

    

In addition, the funding award also enhanced my understanding and willingness to complete the study.

 

Due to its relevance to the Society's work and objectives, I applied for the bursary to support my studies.

The bursary is given to candidates whose degree is on UK university-validated and UK-based programme in addiction-related studies and who at the same time can demonstrate a career focus on addictions (eg, in a housing support agency, a prison etc).

 

    

The Society also provides... excellent communication facilities that provide easy access to contact the Society.

Within a couple of weeks, I received the funding award letter, I was able to feel relaxed and happy. I am very grateful for their understanding and support.'

The process of obtaining the bursary was straightforward. I had to complete the application form and provide a letter of support from my employer, confirming their commitment to support my learning. The communication with the SSA was excellent, with a member of their team always available should I have any questions or need clarifications. The decision on the award of the bursary was made promptly.

There are numerous benefits of applying for the Society's bursary. Firstly, it offers financial support for your studies, which is always welcome, especially if you are combining your studies with part-time work. Secondly, when receiving the bursary you also become a student associate of the SSA, gain access to SSA journals Addiction and Addiction Biology, and get the chance to apply for reduced enrolment fee for the SSA's Annual Conference. Thirdly, you become a part of the scientific community and gain great opportunities for networking. You are encouraged to apply for the presentations at the SSA's conferences which provide a chance to disseminate your research work.

For the above mentioned reasons, I would strongly encourage you to apply for the SSA's bursary if you are pursuing a clinical or academic career in the addictions field and are currently enrolled in addiction-related course.'

 

    

 

 

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Welcome to the SSA E Learning Course on Addiction.  What follows are 4 units of learning that will develop your understanding of addiction and in particular answer questions about who and why some people become addicted, what treatment options are available, why people often ‘fail’ in their attempts at treatment and most importantly what science can tell us about all of these.

Each unit follows the same format. It will start with a clear statement of the learning outcomes for the unit, followed by reflective questions, a self assessment of your current knowledge, a video, text to read and a return to the self assessment quiz to help you determine how well you have met the learning outcomes.

It is anticipated that each unit will take approximately 30 minutes to complete with a further 60 minutes of essential reading.  There is also the option of taking longer if additional reading materials are accessed.

 

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The Society was founded as the Society for the Study and Cure of Inebriety in 1884, and is the oldest organisation of its type in the United Kingdom. The website allows you to explore the history of the Society and its members, and doing so will bring to life many of the debates that have surrounded the issue of addiction over the past 130 years. The mission of the Society is to broaden and promote the scientific understanding of addiction, and we particularly aim to help clinicians and policy makers get research evidence into practice. 

Welcome to the Society for the Study of Addiction's website. Whether you are new to the Society or an existing member, we hope that the site will provide a useful resource for busy clinicians, researchers and policy makers in the addictions field. 

The website brings together information about the SSA-funded research training and development pathway leading from undergraduate degree through to post-doctorate level: 

  • Funds are available through the Bursary scheme to individuals who have been offered a place on a UK University-validated, UK-based programme in specialist addiction studies, and have a demonstrable commitment to working in the addictions field. The Society also maintains an up-to-date list of addictions courses run by UK Higher Education establishments, and will be providing website space for Higher Education course leaders to share ideas and materials. 
  • The SSA PhD Studentship provides an individual the opportunity to pursue a PhD in addiction science registered at a UK university which furthers the aims of the Society. 
  • The SSA Griffith Edwards Academic Fellowship scheme was launched in 2012 and is available to current Society members. It has been established to support academic career development (for both clinical and non-clinical academics) in areas of addictions study which further the aims of the Society.

Information can be found on how to apply for each of these funding streams, as well as the work of the individuals currently supported by the Society. In addition, the SSA Fred Yates Prize is awarded at the annual SSA Symposium to a researcher who is in the early or mid- part of her or his career and who has made a significant and specific contribution to the addictions field. The recipient receives a certificate and a cheque for £2,000, and will be invited to present their research at that year's Symposium.

The two Society journals, Addiction and Addiction Biology, are currently the two highest impact journals in the addictions field in the world, and both are available as part of the membership package. The SSA has also entered into a partnership with the Drug and Alcohol Findings team. As described by the Findings editor Mike Ashton in his video, the SSA is working to help to find new and interesting ways to access and build on the extensive Findings ‘back catalogue’, starting with the Drug Matrices.

The new Knowledge Hub is a portal to sources of evidence about addiction and its treatment. Here we aim to gather useful resources relating to research, clinical practice, training and policy from across the world, and present them in a searchable format. In addition, the site will allow you to keep up to date with the latest SSA-funded projects, as well as searching the ‘back catalogue’ of presentations at the Annual Symposium and the PhD Symposium.

We hope that you like the new-look site, and will get involved in interactive discussions and debates as the content develops. The site has an editor (Dr Ed Day) and a content manager (Christine Goodair), and will be commissioning new pieces of work on a regular basis. We would welcome your comments and feedback on any topic.

 

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Our recent annual reports are available for download using the links below:

SSA Annual Report 2018 - Year ended 31 March 2018

SSA Annual Report 2017 - Year ended 31 March 2017

SSA Annual Report 2016 - Year ended 31 March 2016

SSA Annual Report 2015 - Year ended 31 March 2015

SSA Annual Report 2014 - Year ended 31 March 2014

SSA Annual Report 2013 - Year ended 31 March 2013

 

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The SSA funds a range of projects that support the aims of the society. In particular we aim to fund work that increases the scientific understanding of addiction and its treatment amongst clinicians and policy makers. Our recent portfolio of funded projects can be found here.

Policy for supporting projects

The Society aims to support projects in the following areas:

  • The dissemination of existing research findings
  • Bringing together groups of experts or papers, or collating existing material for the purpose of disseminating. (Not in the case of a single subject systematic review, though possibly one based on a number of systematic reviews)
  • Convening a group to review work in a particular area, or on a particular drug/phenomenon in a geographic location, in order to produce material for dissemination

The Society cannot fund ‘primary research’ projects, whether qualitative or quantitative. All projects must have appropriate governance structures in place.

 

‘Policy projects’ will be judged on a case-by-case basis, but specifically excluded are: systematic reviews, research, audit and service evaluation. Funding will not be provided where it would effectively solely serve as a researcher’s salary.

 

Criteria

Support will only be given to projects and initiatives from members or student associates of the Society, including the Board of Trustees.

Co-sponsors are welcomed, and the Society will continue to support some joint initiatives with other international bodies or groups of international researchers.

The Society will not support initiatives that also receive support linked to the alcohol, tobacco or gambling industries.

All projects should produce written output suitable for publication on the Society’s website.

 

Procedures

From the financial year beginning 1 April 2015, a budget of £90,000 p.a. will be allocated to support special projects, available in three equal tranches of £30,000 at three deadlines. Applications must be received prior to the regular Trustees’ meetings, by the following dates each year:

14 February

13 June

17 October

The Board reserve the right to increase or decrease project and conference funding levels in future years based on the Society’s financial performance and reserves available. Members of the Society should submit a proposal using the form provided. The proposal must contain:

a) CV of project proposer – no more than 2 sides of A4. The proposer must be a single individual who will liaise with the Society on behalf of the project team

b) The aims of the project

c) Relationship of the project to the aims and objectives of the Society

d) The potential involvement – practical and/or financial - of SSA Executive and other members

e) Timetable of the project

f) Full budget details:

    i) A complete, itemised, detailed breakdown must be provided. If the project output includes publication, full allocation of editing, proof-reading, proceeds, royalties, projected print-runs, distribution and any other costs must be obtained – eg from the proposed publisher – and detailed

    ii) Proposals must state: ‘This is the full and entire budget requested for this project. I, on behalf of the project-organisers, understand and accept that the SSA will not fund un-budgeted overspends. In the event that the proposed budget is likely to be exceeded, the SSA will be consulted in advance, and its consent requested’

    iii) Project proposers must specify contingency plans in case of budget over-runs, and specify which area(s) of the project has the potential to exceed the budget

    iv) Preferred funding schedule (for negotiation with the Executive)

g) Project outputs, including key objectives essential for the success of the project

h) Dissemination plan for outputs

3. Proposals should be submitted with all supporting documents attached or emailed with a covering note, using the online form provided.

4. The Executive Office will assess applications to ensure the applicant has supplied sufficient detail, and the application meets the stipulations set out in the Policy, Criteria and Procedures (above). Suitable proposals will be considered by the Finance and Strategy Committee and forwarded with a recommendation for acceptance/rejection to the following Trustees’ meeting.

5. Applicants should be informed of decisions within one week of the Trustees’ meeting and if not already decided, nominate a Trustee to liaise with the project team. For larger projects a steering group would be appointed containing a number of Trustees.

6. Requests for additional funding can normally only be approved at a Trustees’ meeting. Prior to the meeting a full budget and plan justifying the additional support should be circulated to the Trustees.

7. The nominated Trustee should provide short written reports of the progress of the project for Trustees’ meetings.

8. Any publication arising from the project should acknowledge the source of the funding.

 

Click here to view the form (applications can only be accepted via the online form).

 

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Launched in 2012, the SSA Griffith Edwards Academic Fellowship scheme is available to current Society members and has been established to support academic career development (for both clinical and non-clinical academics) in areas of addictions study which further the declared aims of the SSA.

 

This page will be updated when this scheme is open for applications in 2019.

The SSA is committed to getting good quality evidence into clinical practice and policy making in the addictions field, and an important way of doing this is by investing funds to help build career pathways in addictions research. For many years the society has financially supported individuals to undertake undergraduate and masters degrees, and more recently added a fully funded PhD studentship programme. In 2012 the executive committee decided to invest in creating a yearly post-doctoral Fellowship position, and six SSA Academic Fellows have now been supported.

The SSA Griffith Edwards Academic Fellowship scheme, named after a former editor of the Society's journal, aims to provide opportunities for high-calibre post-doctoral Addictions academics (either clinical or non-clinical) to pursue higher-level training in addiction science in an appropriate department within a UK university. The exact area of addiction science is not specified, but the SSA expects that their proposed body of study should be relevant to the aims of the Society. The standard duration of the Fellowship (and the associated funding support) is three years, although we permit the period to be longer if the Fellow needs or chooses to utilize the Fellowship on a part-time or interrupted basis e.g around maternity leave or return to work part-time.

Starting in 2012, the Fellowship awards have been as follows:

2012: Dr Caitlin Notley

2013: Dr Jamie Brown

2014: Dr Felix Naughton

2015: Dr Paul Toner

2016: Dr Tom Freeman

2017: Dr Steve Sharman

2018: Dr Inge Kersbergen

 

Watch Prof Sir John Strang in conversation with Jamie Brown and Caitlin Notley about the impact that being awarded an SSA Fellowship made on their research and career development.

 

A first formal meeting of the Fellows was arranged at the SSA Annual Symposium in York on 10th November 2016 (see picture: from left to right Paul Toner, Caitlin Notley, Felix Naughton, John Strang, Jamie Brown, Tom Freeman). This provided an opportunity for the past and present award holders to share their research experiences, and to discuss their experience of being an SSA Fellow with members of the executive group. The group was particularly pleased to hear that the Fellowship had enabled Felix Naughton to secure a tenured academic position (as he describes here). A number of useful ideas were raised as to how the Fellows could further enhance the work of the Society, and it was agreed that one of the group should attend SSA Trustees meetings as an observer. The Fellows were invited to become involved in the planning and delivery of the annual PhD meeting (which is now being moved to be on the day before the SSA Annual Conference) and to explore the potential for providing mentoring for the SSA PhD students. 

The scheme has been a great success so far, and consideration is being given to expanding the number of awards in future. Details of how to apply can be found below.

 

Application Process

This document comprises: (A) the overall purpose of the SSA academic fellowship scheme and, (B) processes and procedures.

(A) Overall purpose of the SSA academic fellowship scheme

The SSA academic fellowship scheme has been established to provide opportunities for high-calibre post-doctoral addictions academics (either clinical or non-clinical) to pursue post-doctoral career development in addiction science in a UK university or UK university affiliated NHS clinical setting and which will, in the opinion of the trustees, further the aims of the SSA.

At this stage, the Society plans the appointment of one academic fellowship position per year, with the duration of support being three years.  The appointment will be known as an SSA academic fellow (considered as an applicant who will, during the course of the fellowship, become suitable for appointment to lecturer level).

Applications will be considered once per year, with the panel making one appointment per year. Hence, once the scheme is in place, there will be a maximum of three academic fellows supported at any time.

All appointed academic fellows will be expected to attend SSA events regularly (e.g. annual meetings) and be available to present poster or oral presentations on progress with their body of study.

No restrictions are placed on the precise area of addictions study forming the basis for academic fellowship, except that it must address areas which support the aims of the SSA.

(B) Processes and procedures

Eligibility of applicants:

  • applicants must be current members or student associates of the SSA.
  • applicants must be resident in the UK.
  • applications must always be for employment and supervision by a UK University for the fellowship component of the applicant's appointment (they may also have a separate part-time appointment in a clinical service where research studies may be carried out in a clinical NHS setting).
  • an applicant wishing to be considered on the clinical academic fellowship track will be expected to secure partial funding support for continued clinical activity and further clinical training, with the level of SSA support reduced to a part-time component, equivalent in value to the non-clinical academic track.
  • employees of the alcohol, tobacco and gambling industries are not eligible for the scheme.
  • applicants for an academic fellowship must describe in advance the area of academic development and the anticipated academic product and how it will support the aims of the Society as well as meeting university criteria for academic excellence.
  • applicants will be expected already to hold a higher degree (e.g. PhD) in an area of study of direct relevance to the addictions field.
  • academic fellows are required to report to the executive council on the progress and the outcome of their higher addictions academic work, and in accordance with the attached role description.
  • in the event that an academic fellow’s focus of study changes, so that it no longer has a clear addictions basis, funding by the SSA will cease.
  • the successful candidate must declare the SSA’s support clearly, and will be expected to describe themselves as an SSA academic fellow.

Procedure for applications:

Applications must be submitted simultaneously online or by e-mail, and hard copy. Applicants must submit the completed application form, providing a portfolio of proposed work, which will form the basis of the proposed academic fellowship studies.

Successful applicants are expected to describe their appointments as being SSA academic fellowships, and may refer to themselves as SSA academic fellows.

Process for considering applications:

APPLICATIONS ARE NOW CLOSED FOR 2018 

The deadline for applications for 2018 was Monday 12 March. Thank you to all who have applied. A panel will be convened from the SSA Board of Trustees (who may, at their discretion, invite involvement of other independent appropriate senior addictions academics to assist in part or all of the short-listing, interview and appointment process). Members of the panel who have a pre-existing and current professional relationship with one of the applicants, or whose institution would gain in any way from the acceptance of the candidate’s application will stand down from the assessment and appointment process. Panel interviews will take place on 21 June, 2018.

The process will involve the gathering of references and independent academic opinions, and the direct interview of short-listed applicants. The SSA aims to provide a decision on applications within four months of the submission deadline.

Applications should be submitted to the SSA executive office. The short-listing and assessment process will be managed by the SSA with support where appropriate from independent university personnel, if the SSA wishes. If, on preliminary screening, an applicant’s proposal is considered potentially appropriate, it will be sent for independent refereeing and references will be gathered. The final recommendation will rest with the executive council, guided by the advice of the responsible executive council members, the referees’ reports, and the findings at interview.

Limits of duration of funding:

Funding support will be provided for a maximum of three years for full-time higher academic post-doctoral study (or proportionately longer in the case of part-time study, up to a maximum of five years).

Funding provided:

The annual funding will provide a basic academic salary, in accordance with the criteria and scales of the host university – in the £35-45,000 annual salary range plus £10,000 mandatory expenditure of national insurance and superannuation etc. The Society will make available an additional 'Project Costs' budget up to a maximum of £15,000 over the duration of a Fellowship. Any expenditure from this extra budget must be applied for separately on each occasion with itemised detail regarding costings, showing why and how each instance is necessary and relevant to the aims of the Fellowship. In the first instance this extra budget is to help cover project costs, but in exceptional circumstances the Fellowship panel may agree to it being used to enable attendance at relevant conferences or other networking activities related to a Fellowship project, subject to a maximum of £2,000 per annum with the requirement that the Fellow seeks prior approval and must as a minimum present a poster at the event, and ideally be more involved - eg, by giving an oral presentation or organising a workshop. A subsequent report suitable for publishing on the Society's website will be required. (Claim form here.)

Process for handling of applications:

  1. A submission deadline will be announced by the SSA each year.
  2. At the immediately preceding executive council meeting, any changes to the selection criteria or procedures will be considered for approval by the Board of Trustees.
  3. All applications must be submitted online or by email by the published date, with a hard copy following within a week by post.
  4. A date will be agreed by the sub-group of the Board of Trustees for short-listing, interview and decision, and for notification of success/failure to the applicant(s).
  5. Applications will be sent to the SSA’s executive office where they will be checked to ensure that the necessary required information has been supplied.  Applications will then be sent for short-listing by the identified executive council members who comprise the academic fellowship panel.
  6. The executive office will secure references from appropriate independent external referees for each short-listed applicant, and will also secure independent review of the application (preferably with the same reviewer considering each application, if appropriate and possible).
  7. The academic fellowship panel will be appointed by the Board of Trustees. Short-listed applicants will be interviewed, and their recommendation will be based on assessment of (i) the individual applicant, (ii) the qualities of the declared host institution and supervisor, and (iii) the proposed body of addictions academic study, alongside consideration of comments from reviewers and referees.
  8. The academic fellowship panel will make its recommendation to the Trustees which will have the power to approve or reject the panel’s recommendation. Summary data will be sent of the recommended candidate with full information on what further university appointment process should be followed.  In exceptional circumstances the Trustees could seek additional information from the recommended applicant, before accepting the recommendation.

Assessment criteria:

These criteria are based on three areas: the candidate; the proposed host institution; and the proposed body of addictions academic study. The panel will score each application in each of these areas.

  • Proposed person:
    The academic fellowship selection panel and the Board of Trustees will consider the potential and the trajectory of the applicant as an SSA academic fellow as a maturing clinical or non-clinical academic researcher and teacher and their future leadership potential.
  • Proposed institution:
    The academic fellowship selection panel and the Trustees will consider the overall academic standing of the proposed host institution within the addictions field, and more generally also.
  • Proposed body of addictions academic study:
    ​The academic fellowship selection panel and the Trustees will consider:
    • the quality of the proposed body of addictions academic study;
    • the potential of the described body of addictions academic study to meet SSA objectives;
    • the potential contribution to wider addictions training;
    • the quality and experience of proposed immediate colleagues;
    • the applicant’s established addictions expertise.

 

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Overall purpose: to provide the opportunity to pursue a PhD in addiction science registered at a UK university and hosted at an appropriate organisation which, in the opinion of the Trustees (or officers with devolved authority), furthers the aims of the SSA. The SSA aims to provide up to two full-time studentships per year.

Profiles of former and current recipients can be viewed here.

Scope

No restrictions are placed on the precise topic of proposed PhD study, except that it must address areas which support the aims of the SSA.

Eligibility of applicants 

  • The applicant must be a member or associate of the SSA.
  • Applicants must, for the duration of their supported studies, be UK residents.
  • The institution providing the study must be a UK university.
  • Employees of the alcohol, tobacco and gambling industries are not eligible for the scheme.
  • The PhD candidate must apply personally, declaring the intended institution and supervisor, and providing a letter of acceptance from the university.
  • Applicants being considered for such SSA PhD studentships will be expected already to have achieved a first or upper second class degree in a relevant subject.
  • Co-sponsorship by other bodies will be considered.
  • Students who are already receiving part-funding, and require only fees, stipend or costs are not excluded, and any such request will be considered on its merits.
  • The scheme’s primary purpose is to support those about to begin a PhD in addiction science.
  • There is no preemptive bar on applications submitted part-way through courses.
  • Applications from students studying part-time will be considered.
  • Both the PhD candidate and the supervisor must undertake to report annually to the Executive on the progress and the outcome of the PhD study.
  • In the event that the focus of study changes, no longer having a clear addictions basis, funding by the SSA will cease.
  • The successful candidate must undertake to declare the SSA's support clearly, and agrees to present their work, by invitation, at the Annual Symposium.
  • Requests for ‘one-off’ funding, eg, for an aspect of a research project cannot be considered under the scheme.
  • At present this funding is not available for Clinical Doctorates or PhDs by publication.

Procedure for applications: applications to the PhD studentship scheme will be accepted by e-mail or as a hard copy, by the closing deadline, to be confirmed in March, 2019. A standard format will be provided for the application.

The application must include the following:

(a) a description of the overall objective and purpose of the proposed PhD
(b) an explanation of how it accords with the work and objectives of the SSA
(c) an outline of the expected PhD study plan
(d) a timetable for the PhD
(e) a description of the product or output of the PhD
(f) a copy of the student’s CV
(g) a letter of confirmation of suitability to apply for the bursary, from the academic supervisor at the University
(h) a copy of the letter of confirmation of a PhD place from the University
(i) details of the academic supervisor at the University
(j) details of two academic referees

Timeline for PhD applications

  • PhD application closing date: closed for 2018
  • Shortlisted candidates selected for interview informed: Late April 2018
  • Interview: 21 June 2018

Process for considering applications

  • The decision whether or not to accept the application for further assessment will be taken by the PhD panel comprising two designated members of the Executive (currently Professor Ann McNeill and Dr Catriona Matheson). Invitations for interview will be sent to shortlisted candidates in April.

Limits of duration of funding

It is anticipated that PhD Studentship funding will be provided for a maximum of three years, six months*, in order not to disadvantage applicants in subsequent years.

*Requests for extension to four years will be considered by the panel in exceptional circumstances on each case’s own merits.

Contractual arrangements

Financial support under an SSA PhD studentship is subject to a contract between the SSA and the host institution. Once funding for a PhD studentship has been discussed and agreed, the SSA will confirm the financial arrangements with the host institution. The SSA will provide the host institution with a contract setting out these arrangements.

Funding provided

For academic year 2018-19, the amount of funding the SSA will make available is as follows: Stipend: £14,777 (outside London)/ £16,777 (inside London); UK indicative fee level: £4,260; Yearly cost: £19,037/£21,037. Additionally, an amount up to a maximum of £1,000 per annum will be made available for additional 'Project Costs'. Any expenditure from this extra budget must be applied for separately on each occasion with itemised detail regarding costings, showing why and how each instance is necessary and relevant to the aims of the Studentship. In the first instance this extra budget is to help cover project costs, but in exceptional circumstances the Studentship panel may agree to it being used to enable attendance at relevant conferences or other networking activities related to a Studentship project, with the requirement that the Student seeks prior approval and must as a minimum present a poster at the event, and ideally be more involved - eg, by giving an oral presentation or organising a workshop. A subsequent report suitable for publishing on the Society's website will be required. This amount is only reimbursed on receipt of invoices and with prior approval that it qualifies as acceptable expenditure. Claim form here.

The institution providing the tuition will put in place governance and supervision structures, and agree to review and report on the recipient’s progress regularly throughout their studies. Funding will only be provided when the PhD panel is happy with the structures and processes the institution will provide.

The host institution will invoice the SSA annually for course fees and quarterly for the stipend element, and will administer the stipend payment to the student monthly in arrears. Funding will only be provided directly to the institution which will be required to invoice the SSA for the relevant amount.

The application form can be downloaded here.


 

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SSA PhD Studentship Reports

  Student Institution

Year of completion

PhD title

Sophie Betka

Brighton and Sussex Medical School

2018

Interoception, Alexithymia and alcohol use: oxytocin, a solution?

Beverly Love

University of Surrey

2017

The cycle of relapse and recovery of substance misusing offenders on a community based Rehabilitation Management Programme: the impact of childhood, trauma, relationships and psychological health

Hannah Rose

King's College London

2016

The impact of alcohol consumption on adolescent neuropsychological development

The aim of the Bursary scheme is to facilitate training in the addictions field for individuals experiencing difficulty in funding a course of study. 

'...financial anxiety affected my ability to perform. The funding enabled me to focus on my academic work and still be able to help my family...'

 

'...As a part of a degree in forensic psychology I am writing a dissertation which is a qualitative study about heroin addiction in prison. Due to its relevance to the Society's work and objectives, I applied for the bursary to support my studies...'

 

Read students' testimonials of the bursary scheme

 

Policy for awarding student bursaries

The Society’s Trustees make SSA funds available, subject to suitable application, to individuals who:

  • have been offered a place on a UK University-validated, UK-based programme in specialist addiction-related studies;
  • have a demonstrable commitment to working in the addictions field;
  • have not participated in a substantial event of this nature in the one year prior to that for which they have applied (unless the latter is a follow-up course for which they cannot obtain funding).

Courses

An indicative list of courses can be found here. (Please note: bursaries are not awarded to students undertaking PhDs as there is a separate, competitive funding scheme for this.)

Applications

The student

  • is currently working (paid or voluntarily) or in a practice placement in the addictions field or in a post with a substantial addictions interest;
  • is able to make a case for needing to pursue the course of study for which the bursary is requested;
  • has the support of their employer to pursue this course of study;
  • is able to provide evidence of acceptance on the course of study, and:
  • provides as part of their application the result of any current year/module of study, together with a clear statement of being accepted to proceed;
  • is UK based;
  • for the duration of the course will continue to be UK-based.

The training or educational institution

  • is a UK university-validated provider of further or higher education;
  • offers validated programmes of study leading to a recognised qualification.

The course

  • provides substantial knowledge and skills in the addiction field in practice, research or policy;
  • is validated by a UK University;
  • results in a recognised qualification or credits (not just a Certificate of Attendance).

The employer/volunteer supervisor (not the course manager)

  • is a specialist addiction agency or has a commitment to working with addiction problems;
  • confirms their commitment to support the student's learning, which must include time for studying and to attend the training;
  • provides clarification of their contribution (financial or in kind) to the student's proposed training;

For a trial period our restriction on supporting students working in the private for-profit sector is suspended, with effect from 1 January 2015. The Bursary panel and Trustees will monitor the effects of this, and our policy in this regard may be subject to further amendment in due course. Please make sure you have checked the latest criteria before applying.

Submission of applications

Apply online using the button below, or using the application form downloaded here (Word 2007 format), or here (Word 2003 format).

APPLICANTS SHOULD NOTE THE INFORMATION SET OUT ABOVE AND BELOW BEFORE DECIDING TO SUBMIT.

PLEASE NOTE: APPLICATIONS MUST BE MADE USING THE ONLINE FORM ONLY. NO POSTAL OR FAX APPLICATIONS CAN BE ACCEPTED. (SUPPORTING LETTERS, SIGNED AND ON HEADED PAPER, MUST STILL BE SENT BY POST.)

  • Applicants can apply for a bursary to cover course fees.
  • The SSA bursary scheme is based in its charitable status. Its purpose is to facilitate training in the addictions field for individuals experiencing difficulty in funding a course of study.
  • The applicant's line manager is required to indicate the support of the employing or voluntary organisation by providing:
    • written confirmation of confidence in the applicant's ability;
    • and by allocation of time for study.
    • The manager should indicate which other sources of funding have been sought.
  • All applications must be submitted electronically, using the web-form or by email.
  • Consideration for an award of a bursary is contingent upon clear and fulsome answers. Unclear, unconsidered, rushed or partial responses are likely to be rejected.
  • NB: Bursary applications consist of two components:
    • 1) the application form itself;
    • 2) your employer/volunteer supervisor’s support letter.
    • It is your responsibility to make sure both of these reach us, before your application can be considered. The bursary panel’s decision must be made on up-to-date information, and incomplete applications – ie, where either one of the two components are outstanding – will be removed from our system after ninety days. In such cases, students may begin the application process again. Applicants are welcome to contact the Bursary Administration office to confirm receipt of both components.

PLEASE NOTE: Applications cannot be considered until the manager's letter of support is received.

If you anticipate any difficulty obtaining this letter, or need advice in identifying an appropriate manager, email graham@addiction-ssa.org for advice which will be provided in consultation with the Bursary Coordinator.

The manager's letter of support - on headed paper, with 'wet' signature - should be forwarded direct to the Executive Office (SSA Bursary Administration, Suite 1, Temple Chambers, Russell Street, Keighley, BD21 2JP).

Applications are considered throughout the year: there is no deadline for submission, though each year’s budget is predetermined, and does not allow awards to be requested retrospectively for years/modules already completed. Please be aware that it may take up to 6 weeks to process each bursary application. This is to allow the applications to be read and considered by Dr Daphne Rumball, SSA Bursary Coordinator, and Dr Catriona Matheson, and any further consultation and subsequent administrative processes to be completed. You can expedite this process by ensuring careful completion of your application form and supporting letter.

The decision

  • is taken by at least two members of the Board of Trustees, one being the Bursary Coordinator and the other a second officer of the Society designated to the task by the Trustees. This panel is elected by the Trustees for a period of four years;
  • will be taken by an alternative officer of the Society where one of the above has a conflict of interest in the applicant or the course;
  • the award of a bursary in one year of a course does not indicate it will be granted in subsequent years or for subsequent stages/modules of courses. Applications must be made for each year and the SSA reserves the right to alter the awards criteria from time to time;
  • the Bursary panel scrutinises a large volume of applications, applying consistent and experienced standards. Applicants have no right of appeal. The Bursary panel’s decision will not normally be reconsidered, and correspondence will not be entered into. We do not allow re-application; each application is judged on the application and support letter as submitted and the eligibility criteria in operation at the time of receipt.

Specific awards

  • Awards are not transferable in whole or in part, and relate only to the academic year, and the specific course, for which they are initially granted.
  • Students will be awarded a standard award of a maximum of £2,500 per annum (or less if the fees are below this amount) for an individual course of study in any one financial year.
  • Students may be awarded a maximum of £4,500 when taking courses consisting of more than a single module.
  • Awards are made for one year only and need to be applied for separately in subsequent years. Any award is subject to a satisfactory outcome in the preceding year.
  • We encourage students to apply before commencing a new course or year for which they are seeking a bursary award, or as early in that year as possible.
  • The award is available only for the payment of course fees and cannot include other expenses (such as course materials, travel expenses).
  • A percentage of bursary students will be followed up for audit purposes on completion of each bursary episode. Further funding will depend on students returning the bursary audit form. We reserve the right to contact the course co-ordinator directly if audit forms are not returned.

Payment of awards

Payment will be made directly to the educational establishment and not to individuals.

 

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Purpose: The SSA shall award a maximum of £2,500 to support a member or associate of the Society to travel to international meetings in combination with a visit to laboratories and/or clinics, to collaborate in research and further their training. This amount will be awarded three times per year, after application deadlines in February, June and October.

Society for the Study of Addiction Travelling Scholarships

1. How it works:

Before the conference/laboratory/clinic visit:

a) You submit your application to the SSA with a letter of support from your supervisor, details of the visit and your itemised budget;
b) The SSA considers funding requests three times annually*, after deadlines on 14 February, 13 June and 17 October. We will let you know as soon as possible after each deadline whether you have been successful;

*Applications will not be considered in advance of these deadlines.

After the laboratory/clinic/conference visit:

c) If you are successful in your application, you undertake your trip and then submit to the SSA a report and details of the expenses you would like to be reimbursed, including receipts (in accordance with the SSA’s expenses policy: www.addiction-ssa.org/index.php/funding/expenses);
d) The SSA will then reimburse you;

2. Eligibility/Selection Criteria

An eligible member or associate is one in the early-mid part of their career and not more than five years post-doctoral. Preference will be given to applicants who:

e) will combine their visit(s) to a laboratory(ies) and/or clinic(s) and/or to meeting with an expert associated with their field of addiction*;

f) and who are presentation their own scientific work at a meeting(s) they wish to attend;

g) are active members or associates of the SSA as evidenced by attendance at our PhD or Annual Conference.

*Shorter, simpler trips will also be considered. Trips for which part-funding by other non-industry parties has been agreed will be considered.

3. To apply

Online, using the button at the foot of this page, or complete and email back the downloadable, MS Word version. Original supporting documents should be scanned and sent with the application to arrive, by one of the closing dates - 14 February, 13 June or 17 October each year:

graham@addiction-ssa.org

(Tel: +44 (0) 1535 664 673)

Please attach:

1 - *Letter from tutor/line manager (preferably a member of the SSA) to confirm organisational support of the proposed study activity. This is essential to the processing of the application

2 - Full expected budget

3 - Letter of confirmation from employing authority that study leave will be granted if application is successful

4 - Copy of submitted abstract

5 - Supporting statement from proposed host centre (including letter of invitation where appropriate)

6 - Brief CV, highlighting degrees, awards & publications

Successful applicants must submit a report to the SSA after the event (at the above address), with details of the expenses they would like refunded, including receipts.

*This letter should show:

  • The benefit to the applicant or organisation;
  • The employer’s position regarding funding;
  • Support for the time required to undertake the visit and associated work;
  • An opinion of the applicant’s ability to complete the activity

4. Application assessment 

The travelling scholarship coordinator – appointed from the Society’s trustees – will rank applicants using the criteria outlined on our website. The coordinator’s recommendation will be made to the board of trustees for their ratification, and applicants informed of the decision shortly after.

5. Reports

Successful applicants must submit a report to the SSA after the event (at the above address), with details of the expenses they would like refunded, including receipts.

The application form can be downloaded here (Word). 


 

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SSA Travelling Scholars' reports

May 2018

Will Lawn's Travelling Scholarship Report

January - April 2018

Katherine East's Travelling Scholarship Report

June 2016

Lindsey Hines's Travelling Scholarship Report

July 2015

Hannah Rose's Travelling Scholarship Report

April 2014

Dr Alanna Easton's Travelling Scholarship Report

August 2012

Dr Bridgette Bewick's Travelling Scholarship Report

February 2009

Dr Simon Adamson's Travelling Scholarship Report

The Society for the Study of Addiction (the Society) is established for charitable purposes and is constituted as a company limited by guarantee governed by its Memorandum and Articles of Association, last amended in November 2012.

Governance

  • The trustees of the Society (the Board) are elected by the membership and their role is to provide scientific direction, business and financial administration to the charitable company and in accordance with a job description which can be found here.
  • The Board shall have not less than three nor more than 15 members, of whom no more than 12 are elected by the membership of the Society at the Annual General Meeting, with the Board having the power to co-opt up to a maximum of three additional members with the same powers as elected members. Trustees serve until the end of the third Annual General Meeting following the one at which they were elected. Members wishing to stand for election or to nominate a fellow member to stand should follow the procedure set out in the attached document.
  • Training in aspects of good governance is given to trustees on a regular basis and an induction process is carried out for all new trustees.
  • The Officers of the Board consist of the President, Vice President and the Treasurer together with other officers as deemed necessary by the Board. Sub-committees and panels exist to monitor the Society's finances, strategic plans and its academic schemes, journals and other publications. A chief officer is appointed by the trustees to manage the day to day operations of the Society. The editors of the Society's journals are appointed by the trustees.

Ethical policy

Our trustees have a duty to serve the aims of the Society impartially, declaring any potential conflict of interest, and withdrawing from any related decision-making process.

The Board believe that research should be ethical at all times and that any relationships (financial or otherwise) between students, researchers or trustees and industry (either directly or via any industry-supported research body or advisory committee or board) is a potential conflict of interest depending on the precise nature of the relationship. Such relationships (prior or existing) should therefore be declared in all applications so that the Board can assess whether the conflict would unduly influence the application.

Constitution

The Articles of Association of the Society for the Study of Addiction can be downloaded from the link below as an MS Word document.

 

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The prize will be awarded at the annual SSA Conference to a researcher who is in the early or mid part of her or his career who has made a significant and specific contribution to the addictions field in recent years. The recipient of the prize will receive £2,000 and a certificate which includes the words 'for a significant contribution to the work of the addictions field'. The recipient will be invited to present his or her research at that year's Conference, for which his or her attendance expenses will be reimbursed, up to a maximum of £500.

2014 winner Dr Frances Kay-Lambkin talks about her research

Nominees must:

  • be a member or associate of the SSA
  • be nominated by a member or associate of the SSA
  • be in the early stages of their research career, no more than 5 years since attaining a graduate or post-graduate qualification
  • be an active researcher in the field of addiction
  • have one or more publications (or manuscripts accepted for publication) in the previous 12 months, and a minimum of 2 publications in the previous 5 years
  • have demonstrated enthusiasm and potential future leadership. This may be through developing a novel programme of work or contributing to new or improved clinical practice or an enhanced understanding of addiction

Nominations from SSA members are to be received by 31 January. A selection panel of three individuals is appointed each year from the SSA's Board of Trustees.

Nomination forms are available here.

You can make a nomination online here.

The SSA Fred Yates prize for Researcher of the Year

In recognition of a significant contribution to research and practice in the addictions field.


Fred Yates made a significant contribution to addiction studies, particularly with respect to the evaluation of alcohol treatment services and the various applications of computing in our field. After obtaining an Honours degree in Psychology at the University of Newcastle upon Tyne and a PhD at the University of Birmingham. In 1975 Fred joined the Alcoholism Rehabilitation Research Group in Birmingham under the directorship of Dr Hugh Norris. In 1981 he became a research psychologist in the University Department of Psychiatry in Newcastle where he worked closely with Dr Anthony Thorley and other colleagues. This was followed by a spell from 1985-88 as Research Officer for the Turning Point Organisation, following which Fred established his own research agency (ASSES: Action from Scientific Service Evaluation Studies) to provide computer support for the voluntary sector at below commercial rates, to carry out commissioned research and to develop research interest in therapeutic computer applications. Of his many publications, probably the best known concern his analysis of 'the use made of treatment' by clients of alcohol problems agencies and his epidemiological and preventive work for the Health Education Council on drinking in two north-east towns. Fred sadly passed away after a short illness at South Cleveland Hospital on 21 November 1996 at the age of 46. Although tragically incomplete, his work will have made a lasting impression on the field and an important contribution to the welfare of those with alcohol and drug problems.

Fred was the kindest and gentlest of men and he was widely liked and respected as a result. He managed to combine a sharp intelligence with a genuine humanity and warmth of personality and the Society is therefore delighted and honoured to give an award bearing his name.

Dr Nick Heather, Northumbria University


Past winners:

2018 - Dr Andrew McAuley, Health Protection Scotland & Glasgow Caledonian University, UK

2017 - Dr Andrew Jones, University of Liverpool, UK

2016 - Dr Leonie Brose, Institute of Psychiatry, Psychology and Neuroscience, King's College London, UK

2015 - Dr Jamie Brown, University College London, Health Behaviour Research Centre, UK

2014 - Dr Frances Kay-Lambkin, University of New South Wales, Australia

2013 - Dr Jaime Delgadillo, University of York, UK

2012 - Dr Bridgette Bewick, University of Leeds, UK

2011 -  Inaugural year (joint winners):

  • Dr Jodie Trafton, Stanford University Medical School, Department of Psychiatry and Behavioral Sciences, USA
  • Dr Simon Adamson, National Addiction Centre, New Zealand

 

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All claims for the payment of expenses must adhere to the following policy and requirements. 

Society for the Study of Addiction Expenses Policy

1. Introduction

2. Administration

3. Travel Expenses

  • General
  • Use of alternative forms of transport for people with disabilities
  • Rail travel
  • Travel by privately owned car
  • Travel by taxi
  • Air travel
  • Entertaining expenses

4. Accommodation and Subsistence

  • Overnight accommodation
  • Personal incidental expenses
  • Meals and subsistence

5. Other Expenses

6. Expenses and Tax

  • General
  • Drivers and tax (including mileage rates)

7. Contact Details and Claim Form

1 Introduction

It is the policy of the Society for the Study of Addiction ("the Society") to offer claimants full reimbursement of out-of-pocket expenses incurred on the Society's behalf, providing that the nature of these expenses has been agreed in advance.

All claims must be submitted within one month of the expenditure being incurred.
Consideration must always be given to using the most cost-effective method of travel. As the Society is a charity, claimants are expected to keep expenses to a minimum.
The Society will only make reimbursement for actual expenses necessarily incurred and if supported by a receipt where appropriate. The Society does not pay 'flat rate' expenses; paying round-sum amounts unsupported by actual expenditure receipts may result in an individual becoming liable to tax on the payments and may put the benefits they receive at risk. The Society will hold receipts (the original document, or in electronic or scanned format) for all claims for at least six years as required by the Inland Revenue.

The Society will pay the following out-of-pocket expenses:

petrol/mileage costs incurred whilst on Society business
travel from home to and from the place of a meeting and any additional travel necessary in the course of work on behalf of the Society
postage, phone calls and stationery costs necessary to the work of the Society
meals taken while on Society business, subject to a minimum time commitment, an upper limit of payment and arrangements for the provision of meals during the Society business
accommodation costs if overnight stays are necessary to the activity undertaken on behalf of the Society.

It is not acceptable to claim sums above the level of out-of-pocket expenses. Claims for travel not actually taken or food not actually consumed is fraudulent and defrauding the Society. 
Travel costs between home and the normal place of work can never be claimed. Costs incurred by travelling companions not engaged in official Society business may not be claimed. 
Where expenses are incurred in foreign currencies, the amounts should be shown with the currency in question clearly indicated. Reimbursement will be made in sterling at the rate of exchange in force on the date of the claim, as calculated by the Chief Officer.

2 Administration

Expenses will usually be reimbursed by electronic funds transfer, or in some cases cheque or International Draft. Original or electronic receipts, or photo-scans of the original (not credit card vouchers) must support all claims and, if VAT has been charged, the receipt should contain the VAT registration number and rate of VAT. In the event of hotel accommodation, please ensure that the receipt is either in the name of the Society or your own name. Receipts made out in the name of other organisations, may be returned unpaid.

Expenses should be claimed using the Society expense claim form, available either on the website (www.addiction-ssa.org) or from the Society's Chief Officer (telephone: 07759 093 062, e-mail: martin@addiction-ssa.org).

3 Travel expenses

3.1 General

If you are attending a Society Executive Board meeting, a Society Subcommittee meeting or another meeting as a Society representative, the Society will reimburse the expenses incurred, subject to the terms of this policy. If you are attending a meeting at the request of, or as a representative of another professional body, association or institution then the Society may require that such costs should be claimed directly from that professional body, association or institution and not from the Society.

The Society will reimburse travel expenses from home to and from the place of a meeting. Dates of meetings are often known well in advance, when discounts may be offered by travel companies for advance booking.

In order to encourage the booking of tickets in advance, should it subsequently not be possible for you to attend a particular meeting, the Society may reimburse you any non-refundable element of the ticket. All travel expense claims must be supported with a receipt.

3.2 Use of alternative forms of transport for persons with disabilities

In circumstances where disabled persons are unable to travel by public transport or their own vehicle, taxis may be used, subject to prior approval of the Chief Officer.

3.3 Rail travel

For all rail journeys with a scheduled journey time of less than one hour, travel must be arranged on a second (standard) class basis. For rail journeys where the scheduled journey time exceeds one hour, first class (or equivalent) travel will be acceptable in exceptional circumstances and where prior approval is requested from the Chief Officer. Expense forms must have attached as supporting documentation either the actual train tickets or a receipt from the railway company. If a receipt is required, this should be requested at the time of ticket purchase as these are not routinely supplied.
Society staff should travel standard class, unless agreed otherwise by the President or Treasurer.

Claimants should ensure that they secure the best price possible by, for example, taking advantage of Senior Railcards (if appropriate), adopting flexible travel arrangements and booking tickets in advance of the day of travel.

3.4 Travel by privately owned car

The driver, not the Society, is personally liable for any incident. Thus drivers should ensure that their own private motor vehicle insurance policy is comprehensive and permits the use of their own vehicle for the purpose of travel on Society business.

If an individual's own vehicle is used, a mileage rate will be paid (as detailed in section 6.2 below). Please note that the total claim for any journey made by car (including the mileage rate, parking, toll fees, congestion charges etc) should not exceed the standard-class rail fare. A receipt should support claims for parking or other incidental expenses.

The Society will not reimburse parking fines, congestion charge fines or fines for other motoring-related offences.

3.5 Travel by taxi

Use of public transport or privately owned vehicle is encouraged and should be used wherever possible. However it is recognised that the use of a taxi may in the following circumstances be the most efficient mode of transport:

where equipment or heavy baggage is being carried
when no public transport is available, especially in the early morning or late at night when public transport is either not running or running infrequently
where the claimant is pregnant
where the claimant has a temporary or permanent disability
when it is important to save official time.

Travel by taxi should be kept to a minimum and should definitely not be used for long journeys. Claimants should obtain an official receipt from the taxi driver to substantiate their travel expense claim. Where it is expected that the taxi fare will exceed £50, permission to use a taxi must be sought in advance from the Chief Officer.

3.6 Air travel

All journeys by air travel within the UK must be arranged on an economy class basis. A receipt should be requested at the time of ticket purchase. Claimants should seek to minimise the cost of air travel by booking tickets in advance, taking advantage of early booking discounts where available.

In the case of overseas travel, particularly where the costs are to be funded by the Society, it is necessary to justify the journey. Please notify the Chief Officer before tickets are purchased for agreement as to whether the Society will reimburse the cost, which will normally be on an economy class basis. The Society will need to give consideration as to how the journey fits into the Society's overall strategy and what outcomes are expected to be achieved.

3.7 Entertaining expenses

The Society will not normally reimburse entertainment expenses. However in the rare case where this may be appropriate as it is clearly of benefit to the aims and objectives of the Society, permission must be sought in advance from the Chief Officer and the maximum claim for an individual meal (for food and drink) is £30 per head in the UK with due allowance made for countries where costs may be higher.

4 Accommodation and subsistence

4.1 Overnight accommodation

Claimants may stay in 3- or 4-star accommodation, according to local availability. Claimants are reminded of the need to demonstrate value for money and reasonableness of expenditure when selecting accommodation.

In all cases, a receipt for the hotel costs should be obtained that is made out either in the name of the Society or your own name. Receipts made out in the name of your normal place of work (such as your university or hospital) may be returned to you unpaid. You will then need to contact the hotel for a replacement receipt made out in the Society's or your own name.

4.2 Personal incidental expenses

Persons staying away from home overnight may incur minor incidental expenses of a personal nature such as newspapers, laundry etc. These may be claimed up to a daily limit of £5. Please ensure that these amounts are itemised separately on your claim form. The Society will not reimburse minibar expenses, alcohol, internet access or other hotel leisure costs, such as film or video hire.

4.3 Meals and subsistence

Round-sum subsistence allowances are not paid. A receipt should support all claims for meals or subsistence. Subsistence may not be claimed for absences from home of less than 4 hours duration. Where a meal has been provided at a Society meeting a commensurate reduction in claim will be expected. The maximum claim for an individual meal (i.e. the total bill for food and drink) is £30 per head in the UK with due allowance made for countries where costs may be higher.

Claims for breakfast will not be reimbursed where already included on a hotel bill or where the claimant is in receipt of a hospitality allowance.

5 Other expenses

The Society will reimburse other out-of-pocket expenses incurred by individual claimants on Society business such as the cost of postage, phone calls and stationery, subject to a receipt being submitted with the claim.

If you are in doubt about what may be claimed, or wish to claim for items not mentioned in this expenses policy, please contact the Chief Officer for advice prior to incurring the expenses.

6 Expenses and tax

6.1 General

It is Society policy only to reimburse for actual out-of-pocket expenses incurred, for which there is not tax liability. Claimants would only be liable to pay tax if payments were made that either exceeded actual expenditure or that where not supported by original receipts.

6.2 Drivers and tax

The Inland Revenue sets tax-free mileage rates under the Fixed Profit Car Scheme (FPCS). Please note that these rates apply to your total mileage claimed from any source (your employer, Society or other association/voluntary body). The Society reimburses for mileage at the tax-free mileage rate, therefore the Inland Revenue assumes that the claimant has made no profit.

The FPCS rates are 45p per mile for the first 10,000 miles in any tax year and 25p per mile thereafter. These rates apply only to travel in your privately owned car and are regardless of engine size.

7 Contact details

Chief Officer: Martin Wheeler (07759 093 062) martin@addiction-ssa.org

You can download the SSA expenses claim form here.

The policy can be downloaded as a Word document here.

 

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