Supported Delegate Application: Helper

For PhD students who want to gain conference organisation experience

We are offering three bursaries for PhD Students. These will be available to SSA Associates, currently undertaking a PhD, who are otherwise unable to afford to attend the SSA’s Annual Conference. If you receive the bursary, we will waive the delegate fee and provide two nights’ accommodation in the Conference hotel.

Successful applicants will be involved across the SSA’s two-day conference. This might include welcoming delegates, stewarding, hosting small gatherings, evaluating the conference and organising poster sessions. This is an established role, valued for helping us run the Conference, and for which we seek innovative and helpful input.

The awards will be made in late August / early September.

Deadline for receipt of applications is 24:00 (BST) Sunday, 17 July 2022.

  • Eligibility requirement: applicants must have held SSA Associate status for a minimum of six months prior to the conference date. Associateship application here.

  • Don't forget - if you haven't already, you can also submit an abstract for oral or poster presentation, via this page: Submit a delegate's abstract

    A poster or oral presentation is not a required part of the Supported Helper application but time will be allocated for successful Helper applicants to fulfil their presentation if that is also successfully accepted.

    If applicable, please give the title of your abstract, below:

  • All supported delegates are required to assist with e.g. conference administration, peer group gatherings, poster room organisation, conference feedback collation.

  • Where an award is made it is on the basis that where possible economy travel options are booked well in advance of the date of travel. Justification for the amount claimed must be made and itemised, and receipts provided. A standard expenses claim form will be required from each claimant.

    Please read the expenses guidance before applying: (SSA Expenses Policy and Claim Form).

  • At this application stage, please answer the following questions:

  • (You will be expected to stay for both conference days.)

  • The applicant's tutor/line manager must confirm that this study activity will be supported with any necessary leave. Enter details below to confirm this

  • Upload copy of letter/email* from tutor/line manager to confirm organisational support for the proposed attendance. (Please begin the filename with your name, eg: 'SmithJ Support Letter' so we can identify it.)

    *This letter should show:

    • The benefit to the applicant or organisation;
    • The employer’s position regarding funding, and the student's need for support;
    • Support for the time required to prepare  and attend the symposium;
    • An opinion of the applicant’s ability to complete the activity. 

    Max. file size: 128 MB.
  • Application deadline

    Applications, from current students in the addiction field, must be submitted using the online form, with supporting documents attached, by the closing date of 17 July 2022.

    If successful

    Applicants agree that if successful they will submit a report to the SSA after the event (copy to graham@addiction-ssa.org & martin@addiction-ssa.org). Details of expenses which applicants would like to be refunded should be estimated and submitted to us in advance, and after they have been approved and incurrred, emailed with copies of all receipts to the above using our standard claim form.

    (The organising committee reserves the right, at its discretion, to cap the amount granted towards travel expenses.)

    Application assessment

    Applications will be reviewed by the organising committee after the deadline and applicants will be informed of the decision by email in late August or early September.

    Please apply using this form and ensure the following are attached:  

    1. Letter from tutor/line manager to confirm organisational support of the proposed attendance. This is essential to the processing of the application, including their confirmation that study leave will be granted if application is successful

    2. Expected budget for travel

    3. Copy of submitted abstract if making a presentation/poster

    Where an award is made it is on the basis that where possible economy travel options are booked well in advance of the date of travel.

    Reasonable travel expenses may be reclaimed. Justification for the amount claimed must be made and itemised, and receipts provided. A standard expenses claim form will be required from each claimant (SSA Expenses Policy and Claim Form).

    Go to this page if you wish to become an Associate.

    Please note:

    If you receive an error message when submitting this form stating that your form was not sent, in the first instance, contact your institution's IT department to ensure their systems do not disable cookies on users' machines. If you are able to, please ensure cookies are enabled in your browser.

    Each applicant should receive an automatic email confirmation, but if you do not receive this or have received the error message above and want to be certain your application has reached us, please send a message via our Contact Us form, with name, email address, and the kind of Supported place you are applying for.